Terms of Service

Last updated: November 10, 2026

These Terms of Service (“Terms”) are a legal agreement between you (and the business you represent, “you”) and Prova Books LLC, a Texas limited liability company located in New Braunfels, Texas, USA (“we”, “us”, “our”), which operates Prova Books at provabooks.com. By creating an account or using Prova Books, you agree to these Terms and our Privacy Policy. If you do not agree, do not use Prova Books.

What Prova Books does

Prova Books is a web-based bookkeeping tool for small and one-person businesses. Depending on the features you use, it lets you upload bank and card statements (CSV files or PDF statements) and check them against their starting and ending balances, import selected records from QuickBooks on your device, sort income and expense lines into categories (including with AI assistance), see income and expense totals, manage client contact details and a price list, create and share invoices and estimates (including your own payment instructions and shareable client links), and match bank deposits to the invoices they pay.

Not tax, legal, or accounting advice

Prova Books is a self-service bookkeeping tool only. Prova Books LLC is not a certified public accounting (CPA) firm, enrolled agent, law firm, financial advisor, or licensed tax preparer. Nothing in Prova Books (including category templates, automated or AI sorting suggestions, deposit-to-invoice matches, invoice or estimate templates, or financial totals) is tax, legal, financial, or accounting advice.

Sorting, including AI sorting, and payment matching can be wrong or incomplete. Category templates and suggestions do not determine whether an expense is tax-deductible or whether a deposit (such as an owner contribution, transfer, or loan) is taxable income. When a matched deposit was reduced by a payment processor’s fee, Prova Books records income at the full invoice amount and the fee as an expense as a bookkeeping convenience; we do not guarantee that your totals match any Form 1099-K or other tax form. Prova Books is also not an official system of record or tax-compliant archive under IRS or state recordkeeping rules. Always retain your original bank statements, receipts, and source documents. You are solely responsible for reviewing your books and for anything you file, report, or pay based on them. Consult a qualified tax or accounting professional for tax questions.

Subscription and billing

One plan: Prova Books costs $240 per year, billed once a year. There is no monthly option. Prices are in US dollars. Applicable sales tax is added where required.
Free trial: New accounts get a 14-day free trial. No card is needed to start it. If you add a card or bank account during the trial, Stripe charges it automatically when the trial ends. If you don’t, your account becomes read-only when the trial ends, until you subscribe.
Payments: Payments are processed by our payment processor, Stripe. When you subscribe, you authorize Prova Books LLC, through Stripe, to charge your card or bank account once a year until you cancel. Prova Books never sees or stores your full card or bank account number.
Renewal: Your subscription renews every year on the anniversary of your first charge until you cancel. We email you a reminder about 30 days before each renewal, with the date and the amount.
Canceling: You can cancel anytime in Business settings → Billing → Manage billing. Canceling stops the next renewal; you keep full access until the end of the year you’ve paid for.
Refunds: If you ask within 30 days of your first charge, we give you a full refund, once per business. Email support@provabooks.com to ask. When we refund, the subscription ends and your account becomes read-only. After those 30 days, we don’t give refunds or credits for the year already paid, except where the law requires it; if you cancel, you keep access until the end of the paid year.
Failed payments: If a charge fails, Stripe emails you and tries again several times over the following weeks. If every try fails, the subscription ends and your account becomes read-only.
Discounts: We may give some accounts a discount (for example, Founding Member). A discount applies from the next yearly charge after it’s given; if it’s removed, it still covers the year already paid and stops at the next renewal. Promotion codes and these discounts can’t be combined.
Price changes: We’ll email you at least 30 days before a price change applies to your next renewal. If you don’t want to continue, cancel before that renewal.
Read-only accounts: When your trial or subscription has ended, you can still sign in, view and export all your data, and your clients can still open invoice links and pay you online. You can’t add or change data until you subscribe again. We don’t delete your data because a subscription ended (see “Ending or suspending your account” for long-inactive accounts).

Your account

You must be at least 18 years old, able to form a binding contract, and using Prova Books solely for business or commercial purposes (including as a sole proprietor or one-person business), not for personal, family, or household purposes.
Keep your sign-in credentials secure. You are responsible for all activity under your account and must notify us promptly at support@provabooks.com if you suspect unauthorized access.
One account covers one business.

Your data, AI processing, and prohibited data

Your business data stays yours. You grant us a limited, non-exclusive license to host, store, back up, format, and process the data you enter or upload (including through our service providers and commercial AI sorting provider) solely to operate, secure, and support Prova Books for you as described in our Privacy Policy. How you categorize lines and which payers you remember in your account only inform future suggestions inside your own account and are never shared with other businesses.

You represent and warrant that:

You have lawful authority to upload every statement you submit and to enter any third-party personal information (such as client names, emails, phone numbers, addresses, and payee details) into Prova Books.
For third-party personal information in your account, you control that data and instruct us to process it on your behalf as your service provider.

Do not upload sensitive regulated data: Do not upload Social Security numbers, Employer Identification Numbers (EINs), full bank account or payment card numbers, bank login credentials, government ID numbers, or regulated health, medical, or consumer-credit records into Prova Books.

Invoices, estimates, payment details, and shareable links

Pay now (Stripe Connect): If you turn on Pay now, your clients’ payments go directly to your own Stripe account through Stripe Connect. Payment processing services for you are provided by Stripe and are subject to the Stripe Connected Account Agreement, which includes the Stripe Services Agreement. Prova Books LLC is not a party to those payments, is not a bank, payment processor, money transmitter, or escrow agent, never holds your funds, and is not responsible for refunds, chargebacks, or disputes between you and your clients.
Your own payment details and sales tax: We do not verify payment links or QR codes you add (such as Zelle handles, Venmo QR codes, check instructions, or external payment URLs). Invoices can add sales tax at a rate you enter, but we do not determine which tax rate applies to you, and we do not collect, file, or remit sales, use, or VAT taxes on your invoices.
Your transactions with clients: Any estimate, invoice, work performed, or payment is strictly between you and your client. We are not a party to your client agreements and are not responsible for non-payment, chargebacks, misdirected payments, or client disputes. Marking an invoice paid, whether by hand or by matching a bank deposit, is your own record and does not confirm that funds were received or cleared.
Shareable links and estimate responses: When you copy a link to an invoice or estimate, anyone with that link can view its contents (including your business details and payment instructions) without signing in until you turn the link off or generate a new link. You are responsible for whom you share links with. When a recipient accepts or declines an estimate through a link, Prova Books records the name they type, the timestamp, and any reason as a convenience log only; we do not verify the recipient’s identity and do not guarantee that a link response creates a legally enforceable signature or contract.

Acceptable use

Do not misuse Prova Books. You agree not to: (a) probe, scan, attack, overload, scrape, or attempt to bypass security or access another user’s account or data; (b) upload malware or craft inputs intended to manipulate or abuse our AI provider; (c) use Prova Books for unlawful, fraudulent, or deceptive activity (including fake invoices, phishing payment links, or money laundering); or (d) resell, sublicense, or copy the service.

Intellectual property and feedback

We and our licensors own all rights, title, and interest in the Prova Books software, interface, design, and brand marks. If you send us questions, bug reports, ideas, or suggestions about Prova Books (“Feedback”), you grant us a perpetual, worldwide, royalty-free right to use and incorporate that Feedback into Prova Books without restriction or compensation to you.

Ending or suspending your account

You may stop using Prova Books at any time and request account deletion or a copy of your data by emailing support@provabooks.com from your registered email address (we may verify your identity before acting on a request).

We may suspend or close your account if you violate these Terms, if your trial or subscription has ended and the account then stays inactive for 12 months or more after email notice, or if we discontinue Prova Books. Where reasonably practical, we will give advance notice so you can request a copy of your data, except that we may suspend access immediately without prior notice to prevent security risks, fraud, illegal activity, harm to other users, or to comply with law.

NO WARRANTIES

PROVA BOOKS IS PROVIDED “AS IS” AND “AS AVAILABLE.” TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, PROVA BOOKS LLC DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON-INFRINGEMENT, AND ACCURACY OR COMPLETENESS OF RESULTS. WE DO NOT WARRANT THAT PROVA BOOKS WILL BE UNINTERRUPTED, TIMELY, SECURE, OR ERROR-FREE, THAT DEFECTS WILL BE CORRECTED, OR THAT ANY TOTALS, CATEGORIES, BALANCE CHECKS, PAYMENT MATCHES, IMPORTS, OR INVOICES WILL BE ACCURATE OR COMPLETE.

LIMITATION OF LIABILITY

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, PROVA BOOKS LLC AND ITS OWNERS, OFFICERS, EMPLOYEES, AND CONTRACTORS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR ANY LOSS OF PROFITS, REVENUE, BUSINESS, GOODWILL, OR DATA, MISDIRECTED CLIENT PAYMENTS, OR TAX PENALTIES, INTEREST, BACK TAXES, OR ACCOUNTING/AUDIT FEES, ARISING OUT OF OR RELATED TO PROVA BOOKS OR THESE TERMS, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, OUR TOTAL AGGREGATE LIABILITY FOR ALL CLAIMS ARISING OUT OF OR RELATING TO PROVA BOOKS OR THESE TERMS WILL NOT EXCEED THE GREATER OF: (A) THE TOTAL AMOUNT YOU PAID US FOR PROVA BOOKS IN THE 12 MONTHS IMMEDIATELY BEFORE THE EVENT GIVING RISE TO THE CLAIM, OR (B) $100 USD.

Nothing in these Terms excludes or limits liability that cannot be excluded or limited under applicable law (such as fraud or willful misconduct).

Indemnification

You agree to defend, indemnify, and hold harmless Prova Books LLC and its owners, officers, employees, and contractors from and against any third-party claims, investigations, liabilities, damages, penalties, and reasonable attorneys’ fees arising out of or relating to: (a) your books, tax filings, invoices, estimates, or payment links/QR codes; (b) any transaction or dispute between you and your clients, banks, or tax authorities; (c) data or statements you upload or share in violation of these Terms or third-party rights; or (d) your breach of these Terms or applicable law.

Changes to these Terms

We may update these Terms from time to time. If we make a material change, we will notify you by email or through an in-app notice before the change takes effect. Continuing to use Prova Books after the effective date means you accept the updated Terms; if you do not agree, you may stop using Prova Books and request deletion of your account.

Governing law and disputes

These Terms and any dispute arising out of or related to Prova Books are governed by the laws of the State of Texas, USA, without regard to conflict-of-laws principles. Any lawsuit or proceeding (other than qualifying individual claims brought in small-claims court in Comal County, Texas) must be brought exclusively in the state courts located in Comal County, Texas or the U.S. District Court for the Western District of Texas (San Antonio Division), and both you and we consent to personal jurisdiction and venue in those courts.

Individual claims, jury waiver, and time limit: To the fullest extent permitted by law, you and we each waive any right to a jury trial and agree that any claim must be brought solely in an individual capacity, and not as a plaintiff or class member in any class, collective, or representative proceeding. Any claim relating to Prova Books must be filed within one (1) year after the claim arises, or it is permanently barred.

General

Events beyond our control: We are not liable for delays or failures caused by events beyond our reasonable control, including internet, hosting, authentication, or third-party provider outages.
Assignment: You may not assign or transfer your account or these Terms without our written consent. We may assign these Terms in connection with a merger, corporate reorganization (such as transferring Prova Books to an affiliated entity), or sale of the Prova Books business or assets.
Electronic communications: You agree to receive notices electronically by email to your account address or via in-app notice.
Entire agreement, severability, and survival: These Terms and the Privacy Policy form the entire agreement between you and us regarding Prova Books. Our failure to enforce a provision is not a waiver. If any part of these Terms is held unenforceable, the remaining provisions stay in full effect. Sections covering disclaimers, limitations of liability, indemnification, intellectual property/feedback, governing law and disputes, and general terms survive termination or account closure.

Contact

Questions or notices about these Terms:
Prova Books LLC
New Braunfels, Texas, USA
Email: support@provabooks.com